Coastal Bend Society for Human Resource Management
Marine Science Institute - The University of Texas at Austin
Human Resource Coordinator
This position is located in Port Aransas, TX
The Marine Science Institute is looking for a Human Resources professional to serve it’s exceptional staff and students. If you are an organized, positive, people-oriented professional- we’d love to hear from you!
The Marine Science Institute is a University of Texas at Austin Department of Natural Sciences satellite campus located in Port Aransas, TX, and notably the most significant marine science research facility on the Texas coast. UTMSI is internationally recognized for its academic programs and research. Our goal is to find a like-minded professional who will support Marine Science Institute operations at the Austin Campus.
UTMSI provides an outstanding benefits package including but not limited to:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities.
Expansive employee discount program including athletic tickets
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
Security sensitive; Hiring decision contingent upon applicant clearing a security background check. Applications will be reviewed online.
Ensures compliance with all applicable human resources laws and University policies. Models highest standards of professional behavior and respect for all. Ensures security of sensitive, confidential personnel information and follows University and state of Texas guidelines for record management and retention.
Processes and coordinates timely and accurately business processes in Workday, which includes recruiting, human capital management, time and absence, visas, benefits. Monitors workflow and approvals to ensure all are paid timely, accurately, and have their HR needs meet.
Works with supervisors in hiring and recruitment activities including consulting on titles, job postings and position descriptions, compensation and hiring decisions. Oversees the completion of on boarding of new employees, including orientation of the departments policies and practices.
Assist employees with Leave & Benefits policies (FMLA, SLP, Short term disability Insurance) & Retirement. Coordinate with Benefits and Leave Management Specialist. Monitors timely & accurate submission of time sheets.Provides support on employee assistance programs (EAP)
Manage annual performance appraisals and work with supervisors on performance management, conflict management and dispute resolution. Responsible of flexible work arrangement agreements
Liaison with International Office. Process Visas for new employees & students. Draft visa support letter and get Chair signature. Complete departmental worksheets and submit to International Office. Extend, modify, or renew employee work authorizations and visa status. Process petition and application for permanent residency to the International Office. Attend training sessions periodically to stay current on visa processes.
Processes faculty academic & summer assignments. Assist faculty with retirement process including health insurance and relevant retirement options. Liaison between retiring faculty and UT HR.
Run weekly and monthly workday reports to address business needs and financial reports to assist Assistant Director with forecasting needs
Consults and collaborates with Assistant Director and College of Natural Sciences Dean's office, central Human Resources, Payroll Services, and Workday Operational Support as needed as it relates to all areas of Human Capital Management.
Works with the Assistant Director and College of Natural Sciences Dean's office to promote a healthy workplace through the development of, or identification of, wellness, training, and professional development opportunities and staff recognition for employees at all levels. Responsible for monitoring programs and trainings.
Other duties as assigned
Bachelor’s degree from an accredited college or university.
Three years of experience performing administrative functions, with at least two years working in human resources.
Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills.
Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint.
Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.
Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely.
Outstanding organizational and time-management skills.
Professional demeanor with tact and respect at all times.
Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations.
Working knowledge of the employee management system, Workday.
Three or more years of experience in human resource function.
$48,000+ depending on qualifications
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
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